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There’s no replacing one on one live meetings with hi tech ones. Face to Face meetings is still the most popular form of business communication this days. Based on our survey, executives and ordinary office personnel prefer meeting with people in person. Test messaging (SMS) came in second, phone calls came in third and 10% goes to email.
But still, so many meetings results to nothing. With this time and age, we can’t afford to loose preciouse time in meetings, with nothing to accomplish.
Here’s a few tips on how to make your meetings more productive:
- Schedule meetings just before lunch so people will act quickly.
- Send out an agenda before the meeting.
- Invite the fewest number of people necessary.
- Only meet when absolutely necessary.
This tips avoids staffs from pretending to understand what is discussed or worst yet agree with their supervisors just to gain rank or status.
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May 28th, 2008 at 3:27 am
Most leaders want to improve their business. After all, these improvements lead to increased profits through greater productivity and efficiency.
Sometimes clues to important improvements lay hidden in events that everyone takes for granted.
May 28th, 2008 at 11:55 am
All of us go to meetings regularly and have experienced long, drawn out meetings where issues are discussed inefficiently at best. Meetings do not have to be like that. Here are some of tips to make meetings more proactive, productive, and efficient.
Do not call unnecessary meetings. Instead of calling all the managers or maybe even the whole workforce to discuss a small issue, send out email or instant messages. This will save time because everybody will not have to waste time walking over to a boardroom. Instead, they can simply read an email at their desks.
Get to the point. Explain the issue and immediately say what you want others to do about it. Listen to their thoughts and work their opinions and recommendations into the proposed solution. This will create an atmosphere for efficiency and cooperation. Meetings do not have to be hour long affairs. You can easily cut long meetings down to 15 minutes if you are quick and productive.
Only meet with the necessary people. Meetings do not have to include everybody everybody in your organization. A sales report meeting does not require the presence of your public relations officer. If you feel that other people need to be aware of what was discussed, send them the minutes and summary of the meeting.
Have a goal for every meeting. You cannot go into a meeting without knowing exactly what you want achieved or changed. Inform people in the meeting of the agenda and stick to it. Do not get sidetracked.
Meetings are often tedious, stressful affairs. However they do not have to be like that. Meetings can be short and productive if you meet with the right people and maintain focus.